Human Resource
planning can be defined as a process by which an organization ensures thatit
has the right number and kinds of people, at the right place, at the right time, capable ofeffectively and efficiently
completing those tasks that will help the organization achieve itsoverall
objectives or in other words HRP can be defined as planning for the future
personnelneeds of an organization, taking into account both internal
activities and factors in theexternal environment.
Need and Importance
of HRP
Human resource
Planning translates the organization objectives and plans into the number of workers
needed to meet these objectives. The need and importance of HRP
is as follows:
DHRP
helps in determining the future manpower requirements and avoids problems
like over staffing or understaffing in the organization. DHRP
helps in tackling with the factors like competition, technology, government policies etc. that
generates changes in the job content, skill requirements and number
and types of personnel required.
□Now a days there is a demand of
exceptional intellectual skills while the existing staff
becomes redundant, the HR manager has to attract and retain qualified and
skilledpersonnel and also required to deal with issues like career development,
successionplanning for which he takes the help of HRP.
□ A proper and
realistic human resource plan is needed to ensure equal employment and promotional appointments to the candidates fro weaker
sections, physically handicapped and socially and politically oppressed
citizens.
□ HRP provides
valuable and timely information for various designing and execution of personnel functions like
recruitment, selection, transfers, promotions, layoffs, training and
development and performance appraisal.
□ It helps the organization to anticipate imbalance in human resources,
which in turn
will facilitate reduction in personal costs.
□ HRP facilitates planning for future needs which will help in better
planning of assignments
to develop managers and to ensure the organization has a steady supply of
experienced and skilled employees.
Factors affecting Human Resource Planning
HRP
is a dynamic and on going process. The process of updating is not very simple,
since HRP is influenced by many factors, which are as follows:
□ The type of organization determines the production process and number
and type of
staff needed.
□ The human
resource needs of an organization depend on the strategic plan adopted by it. For e.g. the growth of a business
calls for hiring of additional labour, while mergers will need a plan
for layoffs.
□ Organization
operates under different political, social environment and has to
carefully formulate
the HR policies and so the HR manager has to evolve suitablemechanism to deal with uncertainties through career
developments, successionplanning, retirement schemes etc.
□ HRP also depends on the time periods and accordingly the short and
long-term plans
are adopted. And this time span is based on the degree of environmental
uncertainties.
□ The type and quality of information used in making forecasting is an
important factor influencing HRP. Accurate and timely human resource
information system helps in getting better quality personnel.
□ HRP is required to ensure that suitable candidates should be appointed
at the right
kind of job.
So
these are some of the factors that affect the human resource planning.
Limitations of
Human Resource Planning
□ It is very difficult to ascertain future manpower requirements of an
organization, as future is always uncertain.
□ It is more relevant to the countries that face the problem of scarcity
of human resources.
□ It is a time consuming and costlier process.
□ It is beneficial in the organizations that adopt a professional
approach and at the same time are conscious about the changing environment.
□ HRP is
beneficial where adequate skilled manpower is available.
□ HRP is also made difficult in the organizations that have a very high
labour turnover
Explain the critical steps in Human Resource Planning system
Reviewed by enakta13
on
February 15, 2013
Rating: